USC Event Permit Application

campus picture

Please fill in the information completely, and then press the submit button. This action will begin the approval process, routing your application to the applicable on campus departments based on your event details. Additional information or documentation may be required to secure final approval. Please submit your event permit request at least 3 weeks in advance of your requested event date to allow adequate time to route for approval.

This form is not a request for space. You MUST reserve your event space prior to submitting this form. This form does not replace any reservation form(s) required by any venue(s) in question.

You will receive a submission confirmation email after you successfully submit this form. Please note, this form is a request for approval and does not constitute approval for any of the items listed. Make sure to print a copy of this document once it is submitted as proof of event registration.
Venue must be reserved before a permit request can be submitted
                                                                  

Event: A scheduled gathering of 25 or more people.
Meeting: Meetings where food is served to 25 or more people require a permit. Meetings where no food or beverage is served are considered meetings and not gatherings or events, and do not require a permit, unless it meets specific criteria or requires FPM services. Meetings that have snacks (limited food & beverages such as donuts, coffee, cookies or other simple snacks) do not require a permit.
Definition of a University event: Any event that is organized, sponsored or funded by the university, USC students, faculty, staff, schools, departments, units or a university sponsor would qualify. This includes events on USC’s campuses and buildings, and at all off-campus locations/facilities, whether owned by USC or a third party.
Trojan Event Services and USC Private Events and Conferences have 6 digit reservation numbers. Please include if applicable.
 Please provide your contact person / dept when you reserved this space
Please indicate the contact with whom you requested the venue reservation with.
No Abbreviations
Please use full location name, no abbreviations
Please list full location address, no abbrevations
"See Campus Map" with this link : https://visit.usc.edu/maps-directions/
Please specify building and classroom
Please use full location name, no abbreviations
No abbrevations campus location, all the locations








"See Campus Map" with this link : https://visit.usc.edu/maps-directions/
Please provide your contact person / dept when you reserved this space?
"See Campus Map" with this link : https://visit.usc.edu/maps-directions/
Please provide your contact person / dept when you reserved this space?
"See Campus Map" with this link : https://visit.usc.edu/maps-directions/
Please provide your contact person / dept when you reserved this space?
Please provide a short description of the event/meeting.
What will take place, who are the invitees and describe the purpose.
Any event held on a football game day Saturday
A tailgate permit is required for all groups tailgating on campus. Reservations must be submitted three weeks before the game to avoid late fees.
To register for a tailgate permit visit: https://gameday.usc.edu/tailgate-registration/
If yes please contact Trojan event services for steps on how to approve at https://trojanevents.usc.edu
No Abbreviations
Select all options that apply.
Hold the CTRL/CMD key and click the items (or Shift and arrow keys) to select multiple options at a time.
Special attendees include dignitaries, celebrities, or high profile individuals
Select all options that apply.
DPS reviews all events and may require the use of security services
Parking reservations should be submitted at least 14 business days prior to event date.
Submit your reservation request at: https://cateringapprovals.usc.edu/parkingrequests/new/
Vehicles such as rental trucks, food trucks and other delivery vehicles
Hold the CTRL/CMD key and click the items (or Shift and arrow keys) to select multiple options at a time.
Select all options that apply.
Please describe which media/platform you will be using.
Select all options that apply
Please note that not all items may be approved and Food and Beverages are included in its own section below.
Hold the CTRL/CMD key and click the items (or Shift and arrow keys) to select multiple options at a time.
Select all options that apply.
To request FPM services, fill out the event checklist located on the FPM website:
https://fpm.usc.edu/facilities-management-services/events-planning/
If yes please contact FPM for your zero-waste event.
For info on how to host a zero waste event, visit https://sustainability.usc.edu/take-action/plan-a-sustainable-event
(Ex. blood pressure screenings, mobile blood drive, dental care, Covid related testing, etc)
A single tent or multiple tents larger than 450 square feet or large structures such as
bounce houses, Ferris wheels, and/or temporary event structures taller than 12 feet
Please contact USC transportation office for reservations:
https://transnet.usc.edu/index.php/parking-reservations/
Select all that apply.
Some Props may require approval from Department of Public Safety (DPS), Fire Safety and Risk Management
Select all options that apply.
Some Props may require approval from Department of Public Safety (DPS), Fire Safety and Risk Management
Some Special Effects may require approval from Department of Public Safety (DPS), Fire Safety and Risk Management
Select all options that apply.
Some Special Effects may require approval from Department of Public Safety (DPS), Fire Safety and Risk Management
Please note: All events who plan to serve alcohol require additional approval via a form and separate application.
Form available at: https://trojanevents.usc.edu/forms-and-permits/
Alcohol request application: https://cateringapprovals.usc.edu/alcoholrequests/new
If caterer is not USC Hospitality please go to https://cateringapprovals.usc.edu/foodrequests/new/ for approval.
Caterers not currently approved by USC require the submission of a current City Health Permit,
General Liability Insurance (with USC listed as an additional insured) and Auto Liability Insurance.
List the names of all catering vendors being used
Requires Special Approval

Contact Information